E-Learning Protocols for Staff in Collegiates & Partner Organisations

For all staff users of the KC4L Learning Platform based on 'Digitalbrain Learning Manager'

The full version (including Staff/Student and Parent/Carer versions) can be seen here in pdf format

All Collegiate courses use E-Learning. On beginning the course, all students signed an agreement saying they agreed to behave in the ways set out in their equivalent set of 'rules'. Staff are asked to also observe these 'rules' or protocols when using KC4L

(Note: If a word is in blue, click on it for an explanation; click the back button in your browser to return)
1.	Please ensure all students on a Collegiate Programme are aware of the protocols or rules and they always respect them
2.	Partner organisations should provide access to the necessary hardware, software and internet access for students on Collegiate courses and observe Health & Safety requirements
3.	All students should be made aware of times that the necessary facilities are available for them to use. This aims to help those who don't have access at home
4.	Partner organisations are responsible for providing a Named Administrator for the Learning Platform within their organisation
5.	Partner organisations should provide usernames and passwords for the students to use and the Named Administrator should manage these within their organisation
6.	The Collegiates will provide access to training for Administrators, Champions and Course deliverers. They will also receive support from the Collegiates E-Learning Managers
7.	You should inform the Collegiates where you feel inappropriate material has been accessed on our Learning Platform and deal with it, initially, within your organisation in the usual way
8.	All users should be aware that the use of offensive material, or any harassment of others of any kind will be considered a serious issue
9.	Students will be communicating in several ways with other students on Collegiate courses who may attend a different School, College or Work Based Learning Provider. They should respect these other students at all times
10.	Course deliverers should ensure students are given some work to complete online, as part of their course scheme of work, for all or part of their Collegiate course
11.	Course deliverers need to ensure their students are aware that they must respect copyright and acknowledge sources they have used where they can
12.	Course deliverers should be ready to use the Learning Platform to set, monitor and assess work, but must be vigilant about students copying, taking action where necessary
Note: Improper use of the Learning Platform can result in withdrawal of access rights to users and could eventually lead to withdrawal from the whole Collegiate programme for students

What the terms mean (A 'glossary')

Term	A description or definition
E-Learning	Electronic learning; using any communication device to help learning; for example a computer
Firewall	Allows you to control access to your computer from others on the internet and so protect you from viruses and other unwanted intrusions
Hack	Getting to material stored on the system in places you should not go. It is often illegal
Health & Safety requirements	A set of guidelines for working at a computer are given here: www.bbc.co.uk/schools/gcsebitesize/ict/implications/3healthandsafetyrev4.shtml
KC4L	The website called Kirklees Collegiates for Learning (KC4L)
Learning Platform	The location on the web where E-Learning activity is organised and takes place
Online	Describes when you are connected to the internet
Partner organisations	Any organisation that is part of the Kirklees Collegiates working with students on programmes of study (e.g. A School/college/WBPL)
Protocol	A code of conduct or set of rules
Copyright	Is about the right anyone has, who produces something original, to control its use by others

The law on copyright is very complex but some information is given in this link:

http://www.copyrightservice.co.uk/copyright/copyright_questions

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As a guide:

If you or your School/College/WBLP has bought an item then you are allowed to use it. If you have produced it yourself it is yours to use
In any other case you should get permission by contacting the organisation concerned or seeing if they have any information on their website about it.
Many will allow you to use it, where it is for educational purposes.
Copyright covers anything that someone has produced including computer files, books and performances (such as music). Students should ask a teacher if they are not sure